Tools & Equipment Rental Management – simple organization, full control

MyRentals is a professional management platform built for businesses that offer tools and equipment rentals, designed to centralize bookings, availability, documents, and reporting in one system. Get real-time visibility for every piece of equipment, without complicated processes.

How MyRentals optimizes your tools / equipment rental business

Access your bookings anytime through the iOS and Android mobile app, wherever you are
Centralize all reservations and instantly see availability for each tool / equipment unit
Manage inventory, documents, and equipment history in one place
Automatically generate contracts and invoices, saving time on every rental
Receive alerts for key deadlines: inspections, insurance, maintenance, internal checks
View clear financial reports per equipment unit or across your entire inventory

Dedicated calendar for each equipment unit

Each equipment item has its own calendar. View availability for any day of the month, add or edit bookings, and maintain full control over booked and available periods.

Individual calendar for each equipment unit
Clear availability view by day, week, and month
Quick status: available, reserved, or rented
Eliminate booking overlaps

Booking Engine – your own live-synced reservation website

With MyRentals you can launch your own booking website for tools and equipment, synchronized in real time with availability in the platform. Customers can book online, while you significantly reduce time spent on calls, messages, and manual confirmations.

Live availability per equipment unit, automatically displayed on your website
Online card payments, bank transfer, or pay on pickup
Add extra options: consumables, accessories, delivery, installation, operator, etc.
Set deposits, guarantees, and additional fees
Flexible settings for pricing, minimum periods, discounts, and seasonality

Automatically generated rental contracts

For every booking, MyRentals automatically generates the rental contract using customer and equipment data. The contract can be digitally signed and is archived directly in the platform.

Automatic contract generation for every rental
Digital signature for customer and operator
Send the contract as PDF or secure link
Centralized archive for all contracts

Service, maintenance, and mileage-based inspections

The platform includes a dedicated service and maintenance module. If you record mileage for each rental, MyRentals automatically notifies you when equipment needs to be scheduled for service or repairs.

Schedule service and repairs for each equipment unit
Record mileage for every rental
Automatic service alerts based on mileage
Complete service history tracking

Documents and deadlines: inspections, insurance, checks

For equipment that requires documents or periodic checks, MyRentals gives you a clear overview and automated reminders, so you never miss a deadline.

Periodic inspections (where applicable)
Insurance policies and coverage
Inspections, certifications, and internal deadlines
Automated reminders before expiration

Integrated automated invoicing

MyRentals includes an automated invoicing module, allowing you to issue tax invoices directly from the platform, without manual exports or extra steps.

Issue an invoice in one click
Invoices generated directly from reservations
Centralized invoicing archive
Reduce time spent on administrative tasks

Clear reports by month, year, or per equipment unit

Access detailed reports that show exactly how your business performs. Analyze revenue across your inventory or individually for each tool / equipment unit, by month or by year.

Monthly and yearly reports
Total or per-equipment reports
Clear view of revenue and utilization rate
Faster decisions based on real data

Ready to optimize your tools & equipment rental business?

Explore the available plans and choose the right solution for your business. Everything you need for bookings, contracts, invoicing, and maintenance, all in one platform.

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